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How to Distribute Using the Configuration Information Distribution Tool

Overview​

The Settings Distribution Tool is a GUI tool that runs on Windows and can distribute the various settings information generated with the Admin Outlook Add-in to specified users.
It can also delete distributed settings information.

caution

Before using the Settings Distribution Tool, you must register an app for the Settings Distribution Tool in Microsoft Entra ID.
For the app registration procedure, refer to here.

How to Use the Settings Distribution Tool​

How to Launch the Settings Distribution Tool​

  1. On Windows 11, extract SettingDistributionTool.zip to any location.

    caution

    SettingDistributionTool.zip can be downloaded from the support site.

  2. Double-click SettingDistributionTool.exe in the created SettingDistributionTool folder.

  3. The following screen appears. Enter the items and click Authenticate.

    Enter the items by referring to the following.

    ItemDescription
    LanguageSelect the display language from English or Japanese.
    Tenant IDEnter the Directory (tenant) ID of the Settings Distribution Tool app registered here.
    Client IDEnter the Application (client) ID of the Settings Distribution Tool app registered here.
    Client secretEnter the Client secret of the Settings Distribution Tool app registered here.

  4. The Settings Distribution Tool launches.

How to Specify Target Users for Distribution/Deletion​

There are two ways to specify the target users for distributing/deleting settings information.

  • Specifying by email address list file
  • Specifying by group name

The procedure for each method is described below.

Specifying by Email Address List File​

  1. Prepare an email address list file.

    tip

    The email address list file must be a text file.
    Enter one email address per line in the email address list file.
    You can specify multiple email addresses across multiple lines in the email address list file.
    The specified email addresses must be registered in Microsoft Entra ID.

  2. In the Settings Distribution Tool, click Import from email address list file, and in the displayed screen, specify the prepared email address list file.

Specifying by Group Name​

  1. Create a group in Microsoft Entra ID and add the target users as members.

  2. In the Settings Distribution Tool, click Import from group name, and in the displayed screen, specify the group name in Microsoft Entra ID and click OK.

How to Distribute Settings Information​

  1. Launch the Settings Distribution Tool by referring to here.

  2. In the Distribution settings information section of the Settings Distribution Tool, specify the settings information files to distribute.
    Specify at least one type of settings information file.

    Settings information fileDescription
    Tenant settings information fileSpecify the tenant settings information file exported here in the Admin Outlook Add-in.
    Group settings information fileSpecify the group settings information file exported here in the Admin Outlook Add-in.
    User settings information fileSpecify the user settings information file exported here in the Admin Outlook Add-in.

  3. Specify the target users for distribution by referring to here.

  4. In the Settings Distribution Tool, click Run settings distribution.

caution

Settings distributed by the administrator are applied automatically, but not immediately.
If you want them applied immediately, after distribution have the user click the 365 Alert Outlook Add-in icon in Outlook to display the settings menu.

How to Delete Settings Information​

  1. Launch the Settings Distribution Tool by referring to here.

  2. Specify the target users for deletion by referring to here.

  3. In the Settings Distribution Tool, click Run settings deletion.